Comprehensive Role Description
1. Program Director
The Program Director serves as the overall head and visionary of the Student Internship & Collaboration Program. This role is responsible for shaping the long-term direction, operational strategies, and academic quality of the internship initiative. The Director ensures that every element of the program — from student selection to research publication — aligns with the Trust’s mission of empowerment, transparency, inclusivity, and sustainability. They are responsible for approving all internship frameworks, signing collaboration MoUs with institutions, reviewing financial plans, and monitoring the impact of the program. The Director also convenes review meetings, ensures proper documentation of outcomes, and serves as the key liaison between the Board of Trustees and the operational team. Through strategic leadership, the Program Director guarantees that all activities meet ethical standards and provide meaningful benefits to students and collaborating organizations.
Key Responsibilities:
Approve internship frameworks, collaborations, and budgets.
Oversee all operational and academic activities.
Monitor performance and prepare quarterly reports for trustees.
Ensure ethical and quality standards across all activities.
Core Skills: Strategic planning, leadership, and policy management.
Program Coordinator
The Program Coordinator acts as the operational backbone of the internship program, connecting leadership vision with on-ground execution. The coordinator manages day-to-day operations, including intern registration, communication, and schedule management. They ensure that each internship batch runs smoothly, deadlines are met, and project progress is regularly reported. This role involves strong multitasking and people management skills, as the coordinator must coordinate with mentors, technical staff, and student groups. Additionally, the coordinator prepares periodic status reports, organizes orientation sessions, and manages internal communication between departments. They are also responsible for maintaining administrative records, coordinating evaluation timelines, and ensuring that students have a smooth experience throughout the program cycle.
Key Responsibilities:
- Handle registration, communication, and scheduling.
- Monitor progress of ongoing batches.
Organize orientation, workshops, and evaluations. - Maintain records and ensure workflow efficiency.
Core Skills: Coordination, multitasking, communication.
Chief Research Mentor
The Chief Research Mentor serves as the academic pillar of the internship program. This position involves guiding the research direction, quality control, and publication standards of all student projects. The mentor provides research methodologies, ensures data integrity, and helps students choose innovative and relevant topics. They review progress reports, assist in designing experiments or fieldwork, and offer intellectual feedback at various stages. Furthermore, the Chief Mentor ensures all outputs follow ethical research practices and are publication-ready. By supervising both mentors and students, this role bridges academic rigor and real-world application. Their contribution enhances the credibility of the foundation’s research-oriented initiatives and encourages collaboration with universities or external experts.
Key Responsibilities:
- Guide students in project selection and research design.
- Conduct online mentorship sessions and reviews.
- Approve final reports and publications.
- Maintain academic integrity in research output.
Core Skills: Academic expertise, mentoring, analytical skills.
Subject Mentors
Subject Mentors are experts in specific fields who guide student interns through topic-specific challenges and learning outcomes. Each mentor is assigned to a particular group of students depending on their specialization — engineering, environment, management, or life sciences. Mentors conduct weekly review meetings, provide guidance on data analysis, and help interns interpret results or structure reports. They also play a crucial role in evaluating the progress and final output of the interns. Beyond academic mentoring, these professionals inspire confidence and skill development among students, nurturing curiosity and innovation. Their work directly influences the academic strength and credibility of the internship program.
Key Responsibilities:
- Conduct weekly reviews with interns.
- Support report writing and research guidance.
- Evaluate student learning outcomes.
Core Skills: Subject knowledge and student engagement.
Operations & Administration Officer
The Operations & Administration Officer ensures that the entire internship system functions efficiently from an organizational perspective. This officer handles logistics, document management, and batch coordination. They are responsible for maintaining intern records, handling correspondence with educational institutions, and preparing attendance or participation reports. In addition, this role involves managing communications between departments, updating progress sheets, and supporting administrative needs during evaluations or certification. The Operations Officer is often the first point of contact for resolving logistical issues or communication delays. Their organizational discipline ensures that every internship batch maintains consistency and operational excellence.
Key Responsibilities:
- Maintain student and staff records.
- Manage scheduling, communications, and documentation.
- Support certificate processing and data organization.
Core Skills: Office management, organization, documentation.
Evaluation & Certification Officer
The Evaluation & Certification Officer is in charge of the assessment process, ensuring that each student’s work is properly reviewed and fairly evaluated. This officer collects feedback from mentors, verifies completion of assigned tasks, and compiles final assessment results. Once evaluations are complete, they prepare official internship certificates, transcripts, and recommendation letters. They maintain an updated database of past and current interns, ensuring transparency in grading and record-keeping. The officer may also coordinate with the digital coordinator to publish results or issue digital credentials. Their role guarantees that every intern receives due recognition for their contribution, strengthening the Trust’s credibility.
Key Responsibilities:
- Review reports, mentor assessments, and project completion.
- Prepare internship completion certificates and transcripts.
- Maintain digital and physical records of evaluations.
Core Skills: Assessment and reporting accuracy.
Student Relations & Welfare Officer
The Student Relations & Welfare Officer plays a vital role in ensuring the well-being and satisfaction of every intern. They are responsible for handling student inquiries, resolving grievances, and ensuring that the interns feel guided and valued throughout their experience. The officer organizes orientation programs, feedback sessions, and welfare initiatives such as soft skill workshops or counseling support. Their objective is to maintain a healthy and inclusive environment where students can focus on learning and research without unnecessary stress. This officer also acts as a communication bridge between interns, mentors, and the administration, ensuring all student concerns are addressed promptly.
Key Responsibilities:
- Conduct orientation and feedback sessions.
- Resolve student concerns and maintain morale.
- Manage communication with collaborating institutions.
Core Skills: Empathy, communication, interpersonal relations.
Technical & Digital Coordinator
The Technical & Digital Coordinator manages all technological aspects of the internship program. They oversee online learning platforms, digital submission systems, and data management tools. This person ensures that the website, registration portals, and communication systems operate seamlessly. The coordinator sets up online meetings, webinars, and training sessions while providing technical troubleshooting when needed. They are also responsible for maintaining a secure database of student and project files. By integrating digital technology into program management, this role contributes significantly to the modernization and efficiency of the Trust’s operations.
Key Responsibilities:
- Maintain the Trust’s internship portal and online records.
- Ensure smooth running of virtual meetings and webinars.
- Support data security and system maintenance.
Core Skills: IT proficiency and troubleshooting.
Finance & Scholarship Officer
The Finance & Scholarship Officer is responsible for managing all financial aspects of the internship program. This includes preparing annual budgets, managing revenue from program fees or sponsors, and overseeing scholarship and stipend distributions. They ensure transparent accounting practices and maintain records that comply with the Trust’s financial policies. This officer prepares financial summaries for trustees and ensures that each expenditure aligns with approved guidelines. Their oversight helps sustain financial stability and fairness in scholarship distribution, which is essential for maintaining the program’s ethical standing and credibility.
Key Responsibilities:
- Prepare and manage program budgets.
- Process stipends, scholarships, and payments.
- Maintain transparent financial documentation.
Core Skills: Finance management, accuracy, and transparency.
Collaboration & Outreach Officer
The Collaboration & Outreach Officer is tasked with developing institutional, industrial, and non-governmental partnerships that support and enhance the internship program. This role involves networking with colleges, universities, and corporate CSR departments to establish long-term collaborations. The officer drafts proposals, negotiates MoUs, and ensures successful implementation of joint activities or sponsored projects. They also help promote the internship opportunities to wider student communities through outreach events, social media, and workshops. By building strong professional networks, this position strengthens the visibility and sustainability of the Trust’s mission.
Key Responsibilities:
- Manage outreach to colleges, universities, and NGOs.
- Negotiate MoUs and collaborative programs.
- Promote partnerships and sponsorships.
Core Skills: Networking, communication, proposal writing.
Advisory & Review Committee
The Advisory & Review Committee comprises senior academicians, trustees, and experienced professionals who provide strategic oversight and periodic evaluations of the internship program. Their responsibility is to review outcomes, suggest improvements, and ensure that all activities meet academic and social objectives. The committee meets quarterly to assess reports submitted by the Program Director and Coordinator, ensuring that every decision aligns with the Trust’s ethical standards and long-term goals. Their guidance ensures continuous improvement and quality enhancement across all operational and academic aspects of the program.
Key Responsibilities:
- Conduct quarterly program reviews.
- Recommend new academic or training improvements.
- Maintain a long-term development roadmap.
Core Skills: Experience, evaluation, strategic vision.
Payout Structure (Percentage Model)
B. Payout Structure (Percentage Model)
| Leadership | Program Director | 15% | Strategic control, full accountability |
| Program coordinator | 10% | Daily operations & inter-departmental management | |
| Academic & Research | Chief Research Mentor | 10% | Research leadership, publication supervision |
| Subject Mentor | 15% | Direct academic mentoring & evaluation | |
| Administration & Evaluation | Operations & Admin Officer | 10% | Central documentation & coordination |
| Evaluation & Certification Officer | 7% | Quality assessment & certification management | |
| Student & Technical Support | Student Welfare Officer | 7% | Communication, welfare, and engagement |
| Technical & Digital Coordinator | 6% | Online platform & system management | |
| Finance & Outreach | Finance & Scholarship Officer | 8% | Fund management, scholarship processing |
| Collaboration & Outreach Officer | 7% | Institutional tie-ups & promotion | |
| Advisory Support | Advisory Committee | 5% | Strategic guidance & review |
Total = 100%
Implementation Guidelines:
- The Program Director oversees allocation and ensures that compensation aligns with performance and output.
- Mentors and Coordinators receive batch-wise remuneration depending on project volume or duration (3, 4, or 6 months).
- Advisory members may receive honorariums instead of monthly payouts.
- The structure can scale with funding — larger batches or sponsored programs can adjust mentor and coordination shares accordingly.